title="Lesbury Parish Council in Northumberland">

Neighbourhood Development Plan - Minutes

 

Meetings of the Neighbourhood Development Planning Team are held in Lesbury village hall at 7pm on the 3rd Wednesday of the month.  To view minutes click on 'Minutes' next to date of meeting.

Minutes 1   - May 2017

Minutes 2   - June 2017

Minutes 3   - July 2017

Minutes 4   - August 2017

Minutes 5   - September 2017

Minutes 6   - October 2017

Minutes 7   - November 2017

Minutes 8   - December 2017

Minutes 9   - January 2018

Minutes 10 - February 2018 

Minutes 11 - March 2018

Minutes 12 - April 2018

Minutes 13 - May 2018

Minutes 14 - June 2018

Minutes 15 - July 2018

Minutes 16 - August 2018

Minutes 17 - September 2018

Minutes 18 - October 2018

Minutes 19 - November 2018

Minutes 20 - January 2019

Minutes 21 - February 2019

Minutes 22 - April 2019

Minutes 23 - September 2019 (1)

Minutes 23b - September 2019 (2) 

Minutes 24 - October 2019

Minutes 25 - October 2019 (2)

 

 

 

 


 

Lesbury Neighbourhood Development Plan – Steering Group

Meeting on 31 05 2017 (NDP01)


Present; Douglas Hunter, Clive Church, David Thomasson, Jill Thomasson, Pam Allen, Jean Humphry, Mike Norris, John Hall, Peter Cossins
Apologies: Adrian Vass, Johnathon & Pippa Wallis

Welcome
Douglas Hunter, Chair of Lesbury Parish Council opened the meeting and welcomes those present and explained what this meeting aimed to achieve.


Introduction
Jean Humphry gave a brief introduction to what a Neighbourhood Plan aimed to achieve and how the Steering group should approach the task of producing a plan.


Item
Appoint a Chair; Pam Allen was appointed Chair of the Steering Group
Appoint a Vice Chair: Jean Humphry agreed to be Vice Chair

Agree the Terms of Reference
3.3 was questioned, with the response of the PC ensuring that the Steering Group remained at a consistent number and any drop outs were replaced.
3.4 an amendment was requested to confirm that all publicity and media will be through the PC
6.1 clarification of the Nolan Committee on Standards in Public Life was offered by the Chair
The Terms of Reference were agreed

Question
Did the PC have the right to veto content of the Steering Group? As there are four members of the Steering Group are also members of the PC it is likely that the members of the Steering Group and the PC will support the proposed plan. It was also pointed out that the Local Authority also have the right to reject the plan or request amendments.

The schedule was agreed as monthly meetings to be held on the 3rd Wednesday of each month ensuring a report is presented to the PC on the 4th Tuesday of each month.


The overall target timescale to bring the Plan to completion is 18 months with the below schedule as an initial outline:


June 2017 - Confirming formal processes
July            -Research and Housing Needs Analyses
July / Sept - Development of Plan
Oct / Mar   - Consultation
April / May - Amendments
June / Dec - Submission process

The next meeting is scheduled for Wednesday 21st June2017 (Confirm VH availability)

A member of the LA Planning Team will be invited to support this first meeting.
It is a requirement that the boundaries of the Neighbourhood Development Plan as the Parish Boundaries be confirmed by the LA

Jean Humphrey agreed to progress a Housing Needs Analyses through an independent provider

The remainder of the discussion embodied the Vision and Objectives and included:
     Social & Economic objectives
     The Holiday letting sector
     Small enterprises
     Farms and Farming
    Social fabric and infrastructure including The Village Hall, A joint School and community Sports Facility, a new community centre, play facilities for children

Everyone agreed to consider Vision and Objectives in preparation for the next meeting

Minutes taken and to be circulated

Circulate the SHLAA Report

It was considered appropriate that a dedicated letter should be sent to all parish residents informing constituents of the intention to create a Neighbourhood Development Plan

Date & Time of next meeting - 7pm on Wednesday 21st June, Lesbury Village Hall

End of meeting 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP02) held at 19.00 on 21 June 2017

Present
Pam Allen(PA) (Chair),Chris Anderson(CA) (Northumberland CC),Clive Church(CC), Peter Cossins(PC), Sir John Hall(SJH), Jean Humphrys(JH), Mike Norris(MN), Adrian Vass(AV)

Apologies
Douglas Hunter, Jill and David Thomasson, Pippa and Jonathan Wallis

Minutes
The Minutes of the meeting held on 31 May 2017 were approved.

Matters arising

1. David English (NCC) has provided a map showing the Parish boundaries, which will be the boundaries of the Neighbourhood Development Plan.

2. Andy Dean (NCC) has agreed to a meeting in July with a small group to discuss the Housing Needs Analysis.

3. Strategic Housing Land Availability Assessment (SHLAA) to be circulated (Action DH)

4. Letter to Parish residents to be prepared before next PC Meeting (Action JH/PA)

Discussion with Chris Anderson

1. Chris introduced himself and gave a quick resume of his experience of supporting groups to create NDPs.

2. Chris reminded us that the ‘teeth’ in any NDP comes through its planning policy and that policy plans must meet Government regulations. He talked about the need to agree the range and scope of the plan and the importance of having a factual accurate assessment of the facilities and infrastructure within the parish boundaries. Once we have clarity about what we have, we can begin to define what we need to underpin any development we may propose.

3. It should be possible to consult on the aims, objectives and aspirations that form the outline of the development plan before forming specific and detailed policies.

4. Discussions indicated that we want to ensure that future housing for Lesbury preserves the integrity of village life, supports sustainability through steady growth and meets the needs of its population. Our aspiration to have high quality education and first class facilities for our children is probably outside the scope of the plan, but must be a consideration if we are to attract young families to the village.

5. The Housing Needs Analysis will help us to decide on the nature of housing stock needed, whether that be affordable homes, small single storey dwellings in courts, or family homes.

6. Chris Anderson will secure answers to questions as part of our fact finding audit. All questions should be submitted via Pam Allen

 

7. To ensure we complete the plan in a timely manner we will work in small groups between meetings.


Committee members Area of work
     Mike Norris Housing
     Adrian Vass and Sir John Hall Facilities and infrastructure
     Clive Church and Jean Humphrys Education

Peter Cossins will take on responsibility for drafting papers and documents

Next meeting

1. Next meeting - 19 July 2017 at 7pm in Lesbury Village Hall

2. Dates for future meetings -

     16 August
     20 September
     18 October
     15 November
     20 December
     17 January 2018


Signed:
Chairman

Date:

 

 

 

 

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP03) held at 19.00 on 19 July 2017

Present
Pam Allen(PA) (Chair),Chris Anderson(CA) (Northumberland CC), Gill Bland (GB) Peter Cossins(PC), Sir John Hall(SJH), Jean Humphrys(JH), Douglas Hunter (DH), Mike Norris(MN), Adrian Vass(AV)

Apologies
Clive Church (CC), Jill (GT) and David Thomasson, Pippa and Jonathan Wallis

Minutes
The Minutes of the meeting held on 21 June 2017 were approved. Gill Bland was welcomed to the Steering Group.

Matters arising

  1. Strategic Housing Land Availability Assessment (SHLAA) could not be found on the relevant website. Chris will search for it and circulate. (Action CA)
  2. The application to designate Lesbury Parish as a neighbourhood area was submitted to NCC on 28 June 2017.
  3. Letter to Parish residents will be finalised at the next PC Meeting. It will include the names of Steering Group members and the telephone numbers of AV, PA and JH as named points of contact. (Action DH)

Project plan

  1. Action plan attached to the minutes will form the basis of the project plan. It will be ‘RAG’ rated.

Facilities survey

  1. AV approached Northumberland Water and representative will meet AV and SJH in September. Currently seems to be a problem with sewage in at least three places in the parish. AV will raise this at the meeting. (Action AV)
  2. Need a facilities and infrastructure audit. CA will send a template and this will become part of the work being completed by SJH and AV. (Action SJH and AV)
  3. CA to prepare statement setting out the powers we have as a community in terms of future development.(Action CA)

 Meeting with Northumberland Estates

  1. PA and JH met Rory Wilson from Northumberland Estates on 28 June 2017 to discuss our proposal for a NDP for Lesbury Parish. 
  2. One of the Development Planners for the Estate will meet with members of the Steering Group on 3 August 2017 to outline development plans. This will be followed by a meeting with the full committee on 16 August and a further meeting with Rory Wilson on 17 August. PA to confirm meetings and attendees. (Action PA)

 Housing needs assessment

  1. On 18 July 2017 a small group met with Andy Dean, Director of Community Action Northumberland (CAN) to discuss the support that CAN is able to offer to complete a housing needs assessment. This was followed up by:
  •       Letter confirming what CAN is able to offer
  •       Associated proposed timetable
  •       Copy of national guidelines for Housing Needs Surveys
  •       Example copy of a questionnaire (Cambridgeshire)


The group decided that it would like to carry out a Housing Needs Assessment

  1. The initial data will help to refine the questionnaire. We would also like to explore other ways of gathering views of people in Lesbury Parish. Once we have talked to people and decided on the questions we can agree a structured approach to the assessment.
  2. Please send any comments on a potential questionnaire, based on the Cambridge template, to PA. (Action all)
  3. Meeting on 23 July 2017 at 2pm to decide on questions we need to include in a questionnaire. (Action PA, GB, MN, JH)
  4. There is funding available to build affordable housing and it would be helpful to find out more about this from localities that have tackled this issue. Invite a representative from Wooler to our next meeting to talk about the approach they have adopted to provide affordable housing. (Action AV, PA)

 Education

  1. CA provided information on schooling in the parish, including the proportion of children who are not in the catchment area of the school. Hipsburn School is to be extended further, but still lacks many of the facilities needed for children aged between 2 and 11 years. Information gathered shows that there is a need for improved facilities for science, food technology and sport.
  2. Better sports facilities are also needed for the wider community. An appointment with the Head Teacher has been requested. (Action JH)

 Elderly

  1. GB has agreed to join the Steering Group and to take a special interest in the needs of the elderly.
  2. We discussed a range of possible housing models that could be considered.

 Grant application

  1. PA and JH checked through the grant application and PA sought clarification from CA on aspects of the form. The funds should be used to help with our strategy to engage local people, to support the process of turning our aspirations into clear objectives that make the NDP achievable and for the referendum.
  2. PA will complete as much of the form as possible before sending on to the PC. (Action PA)

 Next steps

  1. Update the timetable to include meetings with Northumberland Estates, to reflect the timetable for a housing needs assessment and to include the letter to residents at two-monthly intervals. (PA and JH)

AOB

  1. CA explained what would happen now that NCC had withdrawn its Core Strategy. The interim strategy is expected to be approved shortly and should be in place by end of July. This will set out how planning issues will be dealt with until a new strategy is produced.
  2. The NDP is expected to cover a 15-20 year period with a review. The review will be needed if there are changes in local or national priorities.

Meeting closed 9.00pm

To ensure we complete the plan in a timely manner we will work in small groups between meetings.

       Committee members                         Area of work     

       Mike Norris                                          Housing
       Adrian Vass and Sir John Hall             Facilities and infrastructure       
       Clive Church and Jean Humphrys       Education
       Gill Bland                                             Elderly


Next meeting – 16 August 2017 at 7pm in Lesbury Village Hall

Dates for future meetings -

     20 September 2017
     18 October 2017
     15 November 2017
     20 December 2017
     17 January 2018

 
Signed:
Chairman

Date:
 

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP04) held at 19.00 on 23 August 2017

Present
Pam Allen(PA) (Chair), Chris Anderson(CA) (Northumberland CC), Gill Bland (GB), Jean Humphrys(JH), Douglas Hunter (DH), Mike Norris(MN), Adrian Vass(AV)

Observer
Jill Thomasson(GT)

Apologies
Clive Church (CC), Sir John Hall (SJH), Pippa and Jonathan Wallis

Minutes
The Minutes of the meeting held on 19 July 2017 were approved.

Matters arising
PA explained that Peter Cossins felt that now that the NDP steering group was well-established, he would step down from the group. He offered to support the work as it progressed.

Discussion of meeting with Tom Johnston,
Glendale Gateway Trust, Wooler

PA, SJH, AV, GB and JH met Tom Johnston in Wooler on 16th August. Tom explained the history of the Trust and its current operations. He and three other members of staff raised grants and other sources of funding to create a Trust which supports the provision of housing in the community. It also supports economic growth, principally through the development of retail units in the High Street. The community facilities are managed by Tom and his team. Currently, the business enterprise is self-funding and has assets worth around £3million, although this has not been audited. It provided the steering group members with a useful insight into ways in which another community managed development in its area.

The model could not be applied in Lesbury Parish as it was reliant on land owners providing development land and financial support to launch the project, but much of the learning about running an organization of this sort is transferable. Tom has agreed to advise us if we need his help as we progress.

Meeting with Northumberland Estates

PA, AV, SJH and JH met with Rory Wilson and Guy Munden from the Northumberland Estates on 17th August. The main purpose of the meeting was to hear about the plans and aspirations for future development in Lesbury Parish. We discussed a range of topics including education, homes for older residents of the Parish and the current provision in and around Lesbury Parish. The discussion gave some useful insights into development in the area. RW and GM offered to provide support of a practical nature, for example drawing up maps and plans and expressed a wish to continue to meet. We will draw up our draft aspirations for development ready for consultation with people in Lesbury Parish and, once agreed, will talk again with RW.

Project plan

The Action log was updated.
A note of the meeting with the HT and Co-Chair of Governors of Hipsburn School was circulated prior to the meeting, as was a note from CA about the status of NDPs.

Next Steps
It was agreed that:

  • AV, PA and JH would respond to the Northumberland Estates
  • AV would hold a further meeting with Northumberland Water Authority when there was more to discuss re infrastructure
  • PA, JH would draft the vision and aspirations based on discussions at previous meetings and would circulate them for comment
  • PA, GB would meet with Peter Biggars who is advising other groups about writing policy and NDP proposals.

AOB

  • MN asked if his proposal to seek land to create an orchard would be included in the NDP. It was agreed that it should be.
  • MN, AV would contact Mick McMahon and PA would contact Billy McKnight to ask them to form part of a working group to advise the steering group on environmental matters in the Parish.
  • MN was asked to send in a copy of any actions taken to date and people contacted to ensure that duplication is avoided.
  • MN asked what was meant by ‘material considerations’ in the note from CA on the status of NDPs. CA will circulate two slides that explain ‘material considerations’ in terms of planning.

 Meeting closed 8.25pm

Next meeting – 20 September 2017 at 6.45pm, beginning with housing needs assessment meeting, in Lesbury Village Hall

Dates for future meetings

        18 October
        15 November
        20 December
        17 January 2018

 

 Signed:
Chairman

Date:

 

 

 

 

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP05) held at 20.00 on 20 September 2017

Present
Pam Allen(PA) (Chair), Chris Anderson(CA) (Northumberland CC), Jean Humphrys(JH), Mike Norris(MN), Clive Church (CC), Sir John Hall (SJH)

Observer
Allison Wort(AW)

Apologies
Gill Bland ( GB), Douglas Hunter (DH), Adrian Vass(AV)


Minutes
The Minutes of the meeting held on 23 August 2017 were approved.

Matters arising
PA gave a brief update on our response to the Northumberland Estates

Hipsburn school

PA welcomed AW who explained that she was co-chair of the governors at Hipsburn School and was representing the HT who was unable to attend this evening. AW gave an outline of the current state of the school buildings and pupil numbers. The school now has two mobile classrooms on site. About a third of its pupils come from out of catchment and the school is now offering places to two year olds.
There was a huge amount of interest in the work of the school and the committee expressed a wish to support the school in its endeavours to provide a first class education for children.
There was a brief discussion about some of the ways in which the school could become a centre of excellence, but the discussion focussed mainly on the building, land and provision needed for the school.

Housing needs survey
See attached note on the separate meeting which took place prior to this meeting. AD will now work on a final version of the document, with a view to having something ready for the champions to see on 7th November 2017.

Vision and Objectives
PA explained that the draft on vision and objectives had started from CC’s paper. It had been added to by JH and PA and CA had transposed the information into an appropriate format.
CA explained that he had separated out the vision, objectives and practical implications we had drafted. He also listed a number of questions in each section of the paper that we should try to answer to reference our vision and to give a clear picture of Lesbury today. CA felt that we could do much of this work ourselves and that would give us a document of greater substance to hand on to a consultant for further work. This would save costs and would keep the essence of the vision in our hands.

We will use the next draft as a consultation document with the wider community. Once we have taken account of the views of as many people as possible we will take the document to the next stage and employ a consultant to write the policies that will underpin our vision and objectives.

Everyone was asked to try to answer CA’s questions and to submit answers to PA before the next meeting.


Project plan
The Action log was updated.

Next Steps
It was agreed that:

  • Everyone to try to answer CA’s questions and send to Pam
  • AW to discuss with school to check that they are supportive of what we are proposing
  • CA to contact Peter Biggars
  • SJH and AV to take forward the assessment on infrastructure and talk to the water board
  • JH to seek funding from the PC to hold an evening event on 7th November to brief champions and consult with others on the vision and objectives of the NDP and to officially open the toilet block.

 AOB

  • Demographic balance in ages if possible to be added to the objectives

Meeting closed 21.10pm

 Next meeting – 18 October at 7pm at Hipsburn Farm Cottage, Hipsburn Steadings

Dates for future meetings –

        15 November
        20 December
        17 January 2018

 

 

Signed:
Chairman:

 

Date:

 

 

 

 

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 LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP06) held at 19.00 on 18 October 2017

Present
Pam Allen(PA) (Chair),Chris Anderson(CA) (Northumberland CC), Jean Humphrys(JH),Mike Norris(MN) Clive Church (CC), Sir John Hall (SJH), Gill Bland ( GB), Allison Wort ( AW)

Apologies
Douglas Hunter (DH), Adrian Vass(AV)

Minutes
The Minutes of the meeting held on 20 September 2017 were approved.

Matters arising
1. AV advised that his current work schedule would not allow him to complete the audit on the Parish infrastructure. GB, AW, PA,CC and SJH agreed to help with this audit.
2. AW agreed to be co-opted to the NDP steering group and to liaise formally with Hipsburn School.
3. Peter Biggars is not available to act as consultant for the Lesbury Parish NDP; CA has suggested two other consultants that could be approached. PA will contact one of the two to seek advice.

Vision and Objectives

1. MN completed and circulated a significant amount of information about Lesbury Parish from census data and a variety of other sources. The information, which has been referenced, gives a pen picture of the Parish.
2. There was a brief discussion about the information provided and a small group (PA, CC and MN) agreed to meet to refine the document. MN was thanked for his very helpful draft. MN agreed to write a section on stewardship; protecting green spaces and looking at future developments.
3. AW advised the steering group that the school would like to retain its ‘village school feel’, although new facilities and a building that was fit for purpose would be welcome; should funding become available through s106 money for example.
4. There was some discussion about what the NDP could and could not do. It was agreed that our vision could be ambitious, but that objectives should be realistic and measurable. Including a developer based- policy in the plan would help us to channel funds, such as s106 funds, into the Parish.
5. A local occupancy policy might also be considered for any new houses being built, but we need to be aware of the impact this may have on the price of current housing stock.
6. CA outlined other documents we needed before we could usefully involve a consultant in the work. After some discussion it was agreed that we should approach a consultant to take forward what we had already produced so that we could move on to the next task.
7. It was also agreed that we need to have a project plan, with targets. CA to send a version that we can use.

Evening of 7th November

1. We agreed that the members of the NDP steering group would be introduced and a brief explanation of its purpose presented. ‘Champions’ would be introduced and this would be followed by a round table review of our draft visions and objectives which would be on display. The main purpose will be to seek views to determine:

  • whether we had included the right things
  • what, if anything was missing
  • general views about future development in the Parish
  • how people could help us to take this forward.

2. There would also be a chance to look at the housing needs survey questionnaire.


Project plan
The Action log was updated.

Next Steps

1. A small group would convene to look at the information provided by MN and to fill in gaps.
2. Preparation would be made for the 7th November
3. A small group would meet to complete the infrastructure audit.
4. PA and JH to offer to talk to Lesbury WI
5. AW to find out if Hipsburn School wants to provide children’s art work for the evening of 7th and or to have a competition to design a front cover for the NDP

AOB
1. Housing technical paper on housing development in the last 20 years being developed by CA.

Meeting closed 8.45pm and the committee looked at large scale plans of the area. CA will try to send us large scale plans for the meeting on 7th November 2017.

Next meeting

1. Next meeting – 15 November at 7pm in Lesbury Village Hall
2. Dates for future meetings –

     20 December
     17 January 2018
     21 February 2018
     21 March 2018
     18 April 2018
     16 May 2018


Signed:
Chairman


Date:

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP07) held at 19.00 on 15 November 2017

Present
Pam Allen(PA) (Chair),Chris Anderson(CA) (Northumberland CC), Jean Humphrys(JH),Mike Norris(MN) Clive Church (CC), Sir John Hall (SJH), Allison Wort ( AW)

Apologies
Douglas Hunter (DH), Adrian Vass(AV), Gill Bland ( GB)


Minutes
The Minutes of the meeting held on 18 October 2017 were approved.

Matters arising
1. The infrastructure group had one meeting and set out work that needed to be completed on the infrastructure. Tasks have been allocated to individuals to complete and circulate.
2. MN, CC and PA had two meetings to complete the draft Visions and Objectives in preparation for the community event held on 7th November
3. PA contacted Jenny Ludman who has agreed to help us with the plan at a later stage. PA will meet Jenny next week.

Outcomes of community event (7th Nov)
1. PA presented a summary of the comments made during the meeting; all of which were in line with the expectations of the NDP committee. It was reassuring to have a public endorsement for the vision and objectives we had set out.
2. We now need to agree a series of focused meetings based on the issues raised by residents
3. We will report on the outcomes of the meeting in the next newsletter

Update on infrastructure audit
Report from Allison on infrastructure; survey on school and cricket club almost completed and awaiting a response on the village hall.

Next Steps
1. Seek technical help to identify best options to present to people for consideration followed by a series of focused consultation meetings on transport including the station, housing, leisure including education; environment and use of land
2. Seek support from NCC to broker arrangements to halt planning until the NDP is agreed
3. Apply for technical support as part of the grant
4. Look at the environment in terms of trees/ greenery and the landscape
5. Talk to the Estates about contributing their ideas and plans as one of the options we will present in our focus group
6. Complete the project plan.


AOB
1. There was no other business.

Meeting closed at 9pm

Next meeting – 20 December at 7pm at Lesbury Village Hall (apologies from AW and JH)

Dates for future meetings –

     20 December 2017
     17 January 2018
     21 February 2018
     21 March 2018
     18 April 2018
     16 May 2018


Signed:
Chairman

Date:
 

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LESBURY PARISH NDP STEERING GROUP

Minutes of the meeting (NDP08) held at 19.00 on 20 December 2017

Present
Pam Allen(PA) (Chair), Gill Bland (GB), Clive Church (CC), Sir John Hall (SJH), Douglas Hunter (DH)

Apologies
Chris Anderson, Jean Humphrys, Mike Norris, Adrian Vass, Allison Wort

Minutes
The Minutes of the meeting held on 15 November 2017 were approved.

Matters arising

  • Letter to Northumbrian Water on possible ‘stress’ points in the sewerage system sent w/c 4.12.17
  • Unique situation with single landowner - Chris has spoken with Mark Ketley (Head of Planning, NCC) who recommended a round table discussion with the Northumberland Estates, Gordon Castle, Robbie Moore and representation from NCC
  • Chris will check for information from NCC on water/drainage in the Parish – not usually part of an Infrastructure Audit, but there are particular issues in Lesbury
  • PA has spoken with Guy Munden, Planning Officer with NE, and invited NE to contribute to the focus groups we are planning for next year. DH explained that the PC have invited relevant organisations to attend the PC meeting on 24th Jan to address this issue alongside other drainage issues
  • Newsletter 4 has been written and approved by the PA
  • Update on Infrastructure Audit presented

 Update on Infrastructure presented

Update on Housing Needs Survey

  • Total of 492 questionnaires distributed. Excellent response rate over 50% - usual response rate 10 – 20%.

 Questionnaire on Leisure Facilities for Young People.  

This is part of Duke of Edinburgh Award by Will Brunger

Update on Planning Application 17/03535/OUT

Organisation of Focus Meetings planned for next year

  • The PC are discussing with councillors and relevant organisations how to address ongoing sewerage / drainage issues in Lesbury alongside reviewing the station parking issues. Additionally Guy Munden (NE) invited to contribute to focus meetings on Leisure/Education, Station parking/Transport, Housing/Environment
  • John Hall has asked an architect to draw designs for a multi-purpose leisure facility
  • Previously discussed order to be Housing/Environment, followed by Station parking/Transport, then Leisure/Education but this may change
  • For Leisure/Education, present ideas in Cricket club, school and Village Hall, so that residents have time to think about ideas being presented
  • Consider planning an event for each focus meeting, with experts to present ideas
  • Involve people from Alnmouth in focus group meetings where subject is relevant to them – School, Leisure Facilities, Station

Any other business

  • Website for NDP – possible to be dedicated part of PC website?
  • DH agreed in principle and will confirm asap

Date for next meeting: 17th January, 2018

Signed:
Chairman

 

Date: 
 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP09) held at 19.00 on 17.1.2018

Present
Pam Allen(PA) (Chair), Jean Humphrys(JH),Mike Norris(MN) Clive Church (CC),
Sir John Hall (SJH), Allison Wort ( AW)

Apologies
Douglas Hunter (DH), Adrian Vass(AV), Gill Bland (GB),
Chris Anderson(CA) (Northumberland CC)

Minutes
The Minutes of the meeting held on 20.12.17 were approved.

Matters arising

  1. Progress on plans for leisure facilities; JH reported that plans were underway and that the architect was ready to look at the area in need of development.

Outcomes of housing needs assessment

  1. Andy Dean reported that, to date, we have a 58% return which gives the NDP a good mandate.
  2. Main finding showed that 80% of respondents were in favour of small scale development.
  3. 33 households felt that their current homes did not meet their needs and that the Parish did not have viable alternatives for them, at present. Over half of those seeking different housing were looking to purchase other homes and the remaining half were divided between rented/ shared purchase.
  4. Most people wanted two or three bedroomed houses or bungalows.
  5. Annual income (10 of 17) less than £30k; but 12 out of 15 could afford to pay £400 per month for rented accommodation and 11 of 15 could afford more than £5k deposit.
  6. The need identified for a small number of affordable homes makes us eligible to explore the development of community led houses.
  7. Policy to start with local connection and then spread out; curtail second homes.

Jenny Ludman Consultancy

  1. Agreed to accept Jenny’s terms and conditions and to apply for a grant to fund her time.
  2. Agreed to ask Douglas to submit the grant application.

Next Steps

  • JH to email MN and DH re setting up an NDP webpage
  • PA to organise meeting with Northumberland Estates
  • Special meeting (car parking)
  • Special meeting (housing)
  • JH and PA to contact champions (Gazette article)
  • Newsletter re outcomes of housing needs survey
  • SJH to organise visual aids
  • 15th February (if available) for meeting about car park. CC to organise
  • The meeting closed at 8.47 pm


Next meeting – 21 February 2018 at 7pm at Lesbury Village Hall

Dates for future meetings

     21 March 2018
     18 April 2018
     16 May 2018


Signed:
Chairman

Date:
 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP10) held at 19.00 on 21.2.2018

Present
Pam Allen (PA) (Chair), Jean Humphrys (JH), Mike Norris (MN), Clive Church (CC),
Sir John Hall (SJH), Allison Wort (AW), Adrian Vass (AV), Gill Bland (GB),
Chris Anderson (CA) (Northumberland CC), Jenny Ludman ( JL)

Apologies
Douglas Hunter (DH)

Minutes
The Minutes of the meeting held on 17.1.18 were approved.

Matters arising

  1. Website (MN) Mike now has access to the website, but needs to have information on creating a new page and the NDP group needs to agree the content.
  2. Missed deadline for the grant application to support NDP. New deadline for grant is April. More work being done to take forward an updated application.

Jenny Ludman, Ludman Planning
Will help us to pull together the strands of our work and write the plan and policies.

  1. In NCC terms ‘a small development’ is defined as around 5 houses for AONB and rural areas and 10 for other parts of the county.
  2. Regional plan is at an early stage and CA reported that NCC will support NDP where settlement/boundaries are being considered.

Review of report on housing needs survey

  1. Clear and helpful report which gives a recognisable picture of the needs of the Parish.
  2. Agreed and adopted the document as a helpful evidence base to support the NDP policy on housing.
  3. Need to consider and agree the best combination of houses for the Parish by using the report and seeking views of others in the Parish at the next stage of consultation.

Planning for community event 28 February 2018

  1. Car parking at the station is the main focus of the meeting. We will make it clear that we are contributing to consultation at county level for the station development, mainly because the issue is wider than Lesbury (housing in Amble, Longhoughton etc).
  2. Local people will have an opportunity to speak about possible solutions and their ideas will be summarised and passed on to NCC. The meeting will allow for a short number of solutions to be presented and then ‘voted on’.
  3. Need to use the large screen to present plans and outcomes

Planning for Community event in March /April2018

  • Re-emphasise the purpose of the NDP and what it can and cannot do, for example within a settlement boundary (CA). The focus is on housing and this is probably the most significant part of the NDP.
  • Have agreed the starting point and are now consulting on next steps. Need to ask what we want for the community; suggest x% growth over 10-15 years. Mix of housing to meet the needs expressed in the audit. Also must consider how we build the infrastructure to support development. ‘What do local people want for Lesbury in the future? ’is a key question.
  • We should try to set up maps over a number of days so that people can comment on where they would want and not want development. It should also enable people to show where we might have play areas, trees, an orchard, shop(s) and other facilities.
  • A public meeting would follow after the results have been analysed. Date to be confirmed, but could be a weekend.

AOB

  • Will Brunger has finished his survey of young people in the Parish and will come to the next meeting to present his findings.
  • We could ask the PC if there are any funds for a landscape architect to help with plans. Fees of this sort would not be covered by the grant as they are not directly related to development.

Meeting finished at 21.00

Next meeting – 21 March 2018 at 7pm in Lesbury Village Hall

Dates for future meetings

      21 March 2018
      18 April 2018
      16 May 2018
      20 June 2018
      18 July 2018
      15 August 2018
      19 September 2018
      17October 2018


Signed:
Chairman


Date:

 

 

 

 

 

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP11) held at 18.00 on 27 March 2018

Present
Pam Allen (PA) (Chair), Chris Anderson (CA) (Northumberland CC), Jean Humphrys (JH), Mike Norris (MN), Douglas Hunter (DH), Adrian Vass (AV)

Apologies
Gill Bland (GB), Clive Church (CC), Allison Wort (AW)

Minutes
The Minutes of the meeting held on 21 February 2018 were approved.

Matters arising

  1. Grant application portal is not open until 3rd April 2018. PA to write new application and DH to submit.Webpage up and accessible.
  2. MN is uploading all relevant documents.

Outcomes of community event (21 March 2017

  1. PA presented a summary of the meeting attended by about 75 people, and a detailed analysis of the summary of the preferred options identified by around 50 people who completed and submitted voting slips. The comments were analysed by address so that the views of those people living closest to the station could be considered separately. The meeting went well and several people sent in preferred options after the meeting. These will be incorporated into the analysis. Views will be summarised and reported through the newsletter. An account of the evening was sent to The Gazette.

Next meeting to focus on development

  1. We agreed that we would have three separate meetings covering the same content in the school, the village hall and the cricket club. The group discussed a number of ideas for development and for presenting ideas to Parishioners.
  2. At each meeting we will try to provide visual aids to show possible developments, seek views by asking people to indicate on maps where they would want to see development and include a brief talk from young people who were brought up in Lesbury and are keen to return to the Parish. We will use facilitators for these sessions to ensure that dialogue is promoted effectively and to allow committee members to be free to circulate.
  3. Need lead facilitators to manage the three meetings and three facilitators.
  4. We will aim to hold these meetings in the week beginning 14th May if we are able to engage facilitators, create architectural drawings and sort venues in that time.

Next Steps

  1. Seek architectural help to draw up 3D presentations of developments
  2. Apply for the grant.
  3. Look at the environment in terms of trees/ greenery and the landscape.
  4. Complete the NCC recommended project plan.

AOB 

  1. Sir John Hall resigned from the committee for personal reasons.
  2. There was no other business.
  3. Meeting closed at 7.25pm

Next meeting – 18 April at 7pm at Lesbury Village Hall

Dates for future meetings

     16 May 2018
     20 June 2018
     18 July 2018
     15 August 2018
     19 September 2018
     17 October 2018

 Signed:
Chairman

 

Date: 
 

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 LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP12) held at 18.00 on 18 April 2018

Present
Pam Allen (PA) (Chair), Jean Humphrys (JH),
Adrian Vass (AV), Gill Bland (GB), Clive Church (CC), Allison Wort (AW),

Apologies
Mike Norris (MN), Douglas Hunter (DH), Chris Anderson (CA) (Northumberland CC)


Minutes
The Minutes of the meeting held on 27 March 2018 were approved.

Matters arising
Planning community event (w/b 14 May 2018)

1. Presentations to cover:

  • Recommended development sites
  • Recommended size of any new housing development
  • Rationale for selection of the sites
  • Rationale for timescales for building
  • Outcomes of the housing survey

2. CC to draw up a script for the events
3. AV to print off dates to add to the newsletter


Next meeting to focus on leisure and education
Date of 23rd June for meeting in the hall 2pm - 4pm
Follow up 7th July during the VH taster session if needed.

Next Steps

  1. Reminder to SJH of architectural help offered to draw up 3D presentations of developments
  2. Take next stages in preparing submission for the grant
  3. Prepare a landscaped drawing of the Parish
  4. Continue work on the project plan.


AOB
1. Dementia, mentioned in the housing needs assessment; Carol Southam has requested further information about this.
2. Request a simple map to show where bench seats are placed around Lesbury Parish

Next meeting

1. Next meeting – 16 May at 7pm at Lesbury Village Hall
2. Dates for future meetings

  • 20 June 2018
  • 18 July 2018
  • 15 August 2018
  • 19 September 2018
  • 17 October 2018

Signed:

 

 

Chairman:
Date:

 

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting (NDP13) held at 14.00 on 24 May 2018

Present
Pam Allen (PA) (Chair), Jean Humphrys (JH),
Gill Bland (GB), Clive Church (CC), Mike Norris (MN), Chris Anderson (CA) (Northumberland CC)

Apologies
Allison Wort (AW)

Minutes
The Minutes of the meeting held on 18 April 2018 were approved.

Matters arising

  1. Grant received; small amount not allocated because it did not fit in with the terms of the grant.

Review of focus event – housing development

  1. The events opened a good debate with residents. As expected, most people were concerned about the impact of housing on their current accommodation. The vast majority of people were in favour of the proposed settlement boundaries, although some were very much against one of the sites. The vast majority of people were reluctant to sanction more that 50 new houses over the next 15 years.
  2. Three community consultation events completed.

 Planning community event on Education and Leisure on June 23rd 2018

  1. Ask W Brunger to present his survey and those who contributed will be invited to come to the meeting
  2. Meeting will cover landscaping; WB’s survey on leisure and views from the school; Alnmouth PC to be sent an invitation
  3. Prepare slides, charts and presentations for the meeting
  4. Follow up 7th July during the VH taster session if needed

Next Steps

  1. Prepare a landscaped drawing of the Parish
  2. Discuss with JL the drawing up of settlement boundaries
  3. Decide on projects to be included as well as policies
  4. Continue work on the project plan

AOB

Next meeting

1. Next meeting – 20 June at 7pm at Lesbury Village Hall to finalise planning for the next event
2. Dates for future meetings –

  • 20 June 2018
  • 18 July 2018
  • 15 August 2018
  • 19 September 2018
  • 17 October 2018

Signed:

 

Chairman:
Date:

 

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting held at 19.00 on 20 June 2018

Jane and Will Brunger (WB) attended the meeting to report on the outcomes of a piece of work Will had carried out on behalf of the NDP committee.

Present

Pam Allen (PA) (Chair), Jean Humphrys (JH), Allison Wort (AW)
Clive Church (CC), Mike Norris (MN), Adrian Vass (AV)

Apologies

Gill Bland (GB), Chris Anderson (CA) (Northumberland CC), Douglas Hunter.

Minutes

The Minutes of the meeting held on 24 May 2018 were approved.

Matters arising

  1. PA sent an email to all champions re June consultation event
  2. CC summarised the information from the consultation on housing and this is now on the website.
  3. WB agreed that we could present his findings at the consultation event on 23rd June 2018.


Results of questionnaire on young people’s views about leisure opportunities

  1. WB explained how he had approached his survey and gave a summary of the main outcomes. Top priorities were somewhere to meet friends after school and a gym, but given the cost that was unrealistic. They also had a strong interest in table tennis, archery and table football. The idea of some sort of Youth Club where a range of activities could be offered met with general approval.
  2. GB sent a note to say that the Parish room in the Church could be made available and that Barry Cooper, a vicar who is working as part of the Lesbury Parish team, and his wife, Helen, have offered to be involved with activities for young people.
  3. Will answered questions from the committee and he and Jane stayed for most of the meeting.

 

Consultation event on 23 June 2018

  1. Outcomes from WB’s survey to be presented followed by discussions about what people would like to see in the Parish
  2. CC to give an outline (hymn sheet) of other areas where we would like views, for example footpaths, green spaces, landscaping, planting trees. It would also include ways in which people might like to support the school and make sure it is part of the community. This would mean working together to ensure that projects to develop local facilities, particularly recreational, would also meet the needs of the school.
  3. AV and AW to work on preparing a ‘poster’ setting out challenges and opportunities for pathways, green spaces to improve the environment for community groups, for example parents with toddlers, young people wanting routes for cycling and games, and for those with dementia. Posters showing outcomes from consultation so far will be displayed on 7th July during the VH taster session.
  4. AW to formally invite the HT and to mention asking the community how people would like to support the school.
  5. PA to provide maps for people to mark up.
  6. MN to put up posters to advertise the event
  7. AV to make posters for discussion.
  8. PA to prepare WB’s work as a presentation

 

Next Steps

  1. Sort settlement boundaries
  2. Assess outcomes from June meeting and pull together the three strands of consultation
  3. Meet with Jenny Ludman to get dates and timescales from her for the next stage of the plan
  4. Set dates for the next consultation events.

AOB

JH gave brief details of a community led housing conference which was held today.

The meeting ended at 9.05 pm

Next meeting

  1. Next meeting – 28 June 2018 at 11.00 am at Pam’s house to analyse data so far.
  2. Dates for future meetings –
  • 18 July 2018
  • 15 August 2018
  • 19 September 2018
  • 17 October 2018


Signed:

 

 

Chairman:

Date:

 

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LESBURY PARISH NDP STEERING GROUP

 

Minutes of the meeting held at 19.00 on 18 July 2018


Andy Dean attended the meeting to set out the pros and cons of community led housing.

Present
Pam Allen (PA) (Chair), Jean Humphrys (JH), Allison Wort (AW)
Clive Church (CC), Mike Norris (MN), Gill Bland (GB), Chris Anderson (CA) (Northumberland CC)

Peter Cossins, Sir John Hall from the PC attended, as did Adrian Hinchcliffe from Longhoughton PC.

Apologies
Adrian Vass, Douglas Hunter

Minutes
The Minutes of the meeting held on 20 June 2018 were approved.

Matters arising

  1. See Action Plan

Community Led Housing

Andy Dean, Chief Executive from Community Action Northumberland, gave a talk on Community Led Housing. He explained about funding, the range of models available and the support available to communities wishing to explore this further. Andy also responded to questions.

Agreed that affordable homes were needed. We now need to consider the possible approaches to achieving CLH as a Parish, taking full account of the funds and support available as well as being realistic about the potential problems.

Outcomes Consultation event on Leisure, Education and the Environment (23 June 2018)

  1. CC gave a summary of the main outcomes from the meeting on 23 June 2018. Generally people wanted better footpaths, green spaces, landscaping and more trees.
  • The bridge across the Aln is seen as a barrier to making good pathways across the Parish.
  • Many people would like to support the school by developing shared facilities where possible and making sure its role in the community is fully acknowledged. This would mean working together on projects to develop local facilities, particularly recreational and ensuring that such projects would meet the needs of the school.
  • Using the space between the school and the cricket ground to develop better leisure facilities is an aspirational project that most people favoured.
  • People are very proud of their community and are keen to enhance it in modest ways that could make the Parish more attractive.

        2.  MN to put all relevant papers on the website.

 

Next Steps/AOB

  1. Try to arrange a meeting with Chris Whitfield to discuss our progress so far and to find out if we are able to reference his ‘tree development’ programme in the NDP
  2. Sort settlement boundaries including rationale for setting the boundaries.
  3. Meet with Jenny Ludman (JL) to get dates and timescales from her for the next stage of the plan.
  4. CA to organize contact with a colleague on drawing up architectural plans of the Parish that support and illustrate the NDP developments proposed. (Funds from several sources, including a grant)
  5. Apply for the technical support package to perform a site assessment on potential sites for development within Lesbury Parish.
  6. Find out from JL about an assessment to explain why we plan to protect particular green spaces.
  7. Consider any supporting documentation, including photographs and plans we may need to illustrate the draft plan. Use grant funding for this where necessary.
  8. Set dates for the next consultation event, which will be on the draft NDP plan.

The meeting closed at 21.16 hrs

Next meeting

  1. Next meeting – 15 August 2018 to be at PA’s house
  2. Dates for future meetings –

           15 August 2018
           20 September 2018
           18 October 2018


Signed:

 

 

Chairman:

Date:
 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting held at 18.30 on 23 August 2018


Present
Pam Allen (PA) (Chair), Jean Humphrys (JH), Allison Wort (AW), Clive Church (CC), Gill Bland (GB), Chris Anderson (CA) (Northumberland CC), Adrian Vass, Douglas Hunter

Jenny Ludman (JL) consultant to the NDP Steering Group

Sir John Hall, a member of the PC joined the meeting and Chris Anderson left at 8pm. Apologies were received from Liz Taylor, Clerk to the PC and from PC members: Jane Norris, Dave Knowles, Peter Cossins and Kym Bradshaw

Apologies
Mike Norris (MN)

Minutes
The Minutes of the meeting held on 18 July 2018 were approved.

Matters arising

  1. Architect from planning department in NCC will draw up landscaping drawings of Lesbury Parish that can be used in the NDP
  2. Technical support has not been applied for yet, but may be after advice on next steps from JL
  3. We have contact details for Chris Whitfield and will try to meet him fairly soon
  4. MN has put all relevant papers on the website

Jenny Ludman’s report

  1. The report gave a first draft of the NDP and identified which policies we need in the plan
  2. Suggested amendments were made including giving greater emphasis to the importance of the Aln Valley Railway, business opportunities and the footbridge over the Aln
  3. Further work is needed to identify the number of second homes in the Parish and to provide evidence to support the objectives we have set out
  4. JL advised of the need to finalise settlement boundaries including setting out the rationale for setting these boundaries
  5. Corrections were made to the text
  6. JL will take the work forward once we have identified which of our policies we need to include in the plan
  7. JL will aim to have the draft ready for the PC by October and ready for first draft consultation by November.

Members of the PC joined the meeting to discuss a pre-planning application that had been received and copied to the NDP Steering Group.

  1. The PC decided to engage a planning adviser to help us to draw up a response to the preplanning document
  2. The NDP will continue working on its current programme unless advised to do otherwise.


AOB
None


Next meeting

  1. Next meeting – 20 September 2018 PA’s house
  2. Dates for future meetings –

            20 September 2018
            18 October 2018


Signed:

 

Chairman:

Date:
 

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting held at 19.00 on 20 September 2018

Present
Pam Allen (PA) (Chair), Clive Church (CC), Adrian Vass (AV), Jenny Ludman (JL) (consultant to the NDP Steering Group)

Apologies
Jean Humphrys (JH), Gill Bland (GB), Allison Wort (AW), Chris Anderson, NCC (CA)

Minutes
The Minutes of the meetings held on 23 August and 12 September 2018 were approved.

Matters arising

  1. Settlement boundaries: New housing targets for Northumberland further reduce the requirements for new housing. Lesbury Parish has already met the required target with planning applications or new builds for 39 houses since 2016. Given the views of people in the Parish, it was agreed to draw the settlement boundaries tightly and not allocate any land for development. The proposed 45 additional houses identified through consultation and the housing survey could, if still needed, be built on windfall sites within the settlement boundaries and on rural exception sites outside the settlement boundaries.

Heritage in the Neighbourhood Development Plan

  1. Paragraph 1 from CCs document to be used as Policy - Heritage. Paragraphs 2 (tree planting) and 3 (information for visitors) can be included elsewhere in the Plan, but are not Policy statements.
  2. Heritage assets to be checked and updated -https://britishlistedbuildings.co.uk/england/lesbury-northumberland#.W6DLxi2ZMcg 

            Please note - this link not working (MN on 30/09/2018)


Local green spaces in the Neighbourhood Development Plan

  1. Suggestions for local green spaces and, separately, recreational spaces and allotments were marked on the map of Lesbury Parish. Photograph of map, with index identifying the marked spaces to be sent to Jenny so that she can send it to NCC to start to get a “policies map” drawn up.
  2. Photographs of the local green spaces, recreational spaces and allotments will be prepared for the report on green spaces.

AOB

  1. Commercial development of the railway station – the “Gateway to North Northumberland” in conjunction with the development of the Aln Valley Railway does not need to be included in the settlement boundaries.
  2. Meeting with Northumberland Estates planned for 27 September.
  3. NCC will be informed by letter of our plans re the settlement boundaries.

Meeting closed at 9.00 pm.

 
Next meeting

  1. Next meeting – 18 October 2018, PA’s house
  2. Dates for future meetings -

            21 November 2018
            20 December 2018

 

Signed:

 

Chairman:

Date:

 

 

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LESBURY PARISH NDP STEERING GROUP

 

Minutes of the meeting held at 19.00 on 18 October 2018

 

Present

Pam Allen (PA) (Chair), Clive Church (CC), Adrian Vass (AV), Douglas Hunter, (DH), Jenny Ludman (JL) (consultant to the NDP Steering Group), Jean Humphrys (JH), Gill Bland (GB), Allison Wort (AW), Mike Norris (MN)

 

Apologies

Chris Anderson, NCC (CA)

 

Minutes

The Minutes of the meeting held on 20 September 2018 were approved.

 

Matters arising

  1.  JL explained the next steps in the consultation process.
  2.  Second homes information was gathered through champions and we do not have more than the 20% required to take action to prevent new houses from being used solely as second homes.
  3.  PA wrote to David English about settlement boundaries and his response has been circulated.
  4.  David has been invited to a Q&A session, 25 October 2018, covering s106 money, housing and other areas where we need greater knowledge.
  5.  PA and JH reported on recent meetings with the Northumberland Estates; NCC planning and liaison with Longhoughton Parish Council.

Other matters are on the agenda.

 

Meeting with local landowners

PA spoke to Chris Whitfield who was not in favour of a footpath across his land. This will not be part of the plan. PA recorded notes of the telephone conversation.

 

Draft NDP

It was generally agreed that the draft was well prepared and of high quality and needed only minor amendments.

 

We commented on the draft plan in detail. We agreed that:

  1.  Consultation with local landowners to be added to the plan. 
  2.  We need to ask for a screening opinion from NCC. It is unlikely to be needed as we are not seeking to allocate land.
  3.  We should make a clearer distinction between the proposals being put forward by Aln Valley Railway, which is a heritage railway and the aspirations for the main line railway station.
  4.  A community orchard should remain as an aspiration in the plan. We would need to consider where it might be and how it would be accessed if the aspiration was realised in the future. 
  5.  Making the Steppey Lane Bridge across the river accessible to all should remain as a high aspiration in the plan and it should be emphasised that it is a much used route by families taking children to school.
  6.  The document should clarify in the text as well as in the glossary that small-scale housing is 0-9 and in an AONB the figure is up to five, but in effect the actual number depends on the impact of the development on the environment.
  7.  We will add the allotments behind Pond Field, the bowling green and facilities behind the Village Hall to the list of Local Green Spaces.
  8.  One of the policies supports proposals to alleviate the problems related to on-street parking around the station.
  9.  Development of sports facilities through collaboration with the school and sports groups in Alnmouth and Lesbury based on an upgrading the 2009 plan should be included in the plan.
  10.  We should put greater emphasis on linking community recreational and school facilities more closely.
  11.  Viaduct is Cawledge viaduct.
  12.  We need heritage information to support the list of historically important buildings (AV to cross reference) and GB to provide details of the Hicks book which lists some of these sites.
  13.  Housing figure should not be stated in the plan as we have already exceeded the housing development required for the Parish.
  14.  We should be clearer in the main text that affordable housing in rural exception sites are held ‘in perpetuity’.
  15. We should also make it clearer that rural exception sites are used to meet local needs as defined through the Housing Needs Survey.
  16. The housing development proposed supports the need to make sure that houses are affordable and suitable for young families. We would hope this would support the school, but there are no guarantees that more housing would bring in more children. Examples of Amble and Warkworth were given. The generally low birth rate, historical evidence from 1995 onwards and the popularity of a school were all factors that supported the view that the decision to make tight boundaries was the right one to make.

 

Next Steps

  1.  PC to discuss the draft plan. 
  2.  The meeting with David English would be extended to involve ‘champions’ 
  3.  There would be a decision on the plan at the PC in November. 
  4.  Then move forward to consultation over a six- week period before the plan was handed over to NCC for the final steps.

 

AOB

 

Meeting closed at 9.15 pm

 

Next meeting

 

  1.  Next meeting – 25 October 2018, Hipsburn Primary School at 19.00 hrs
  2.  Dates for future meetings – 

             22 November 2018

             20 December 2018

 

Signed

Chairman:

 

Date:

 

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting held at 19.00 on 21 November 2018

Present
Pam Allen (PA) (Chair), Clive Church (CC), Jean Humphrys (JH), Gill Bland (GB),
Allison Wort (AW), Mike Norris (MN), Chris Anderson, NCC (CA)

Apologies
Jenny Ludman, consultant to the NDP Steering Group (JL), Adrian Vass(AV)

Minutes
The Minutes of the meeting held on 18 October 2018 were approved.


Matters arising

  1. PA explained that the grant does not cover the full costs of creating the NDP; some funds have been moved from one budget heading to another, but there is still a shortfall, which we will ask the PC to cover.
  2. The trainee who planned to provide visual images for the consultation has left NCC. CA will find out what support NCC can give in terms of the consultation event. We agreed that we did not need to provide visual images as there are no plans for large-scale development.


Draft NDP

 

  1. Some photographs were selected for the NDP.

  2. Agreed that a small group of people would go through the draft page by page. 

  3. Agreed that a small group of people would go through the draft page by page. 

  4. An ecology check is needed to ensure that the plan has no detrimental impact on local habitats as this would require a full ecology impact assessment.

  5. The draft policies map will be finalized by CA and sent on to David Feige, Head of Ecology. PA will send the draft NDP and key to the map.

  6. CA presented the list of the statutory bodies and others specific to Lesbury Parish who must be consulted on the NDP. A record must be maintained of those we have consulted.

  7. The plan can be sent electronically to those with whom we consult. Comments should be sent to the Chair or Secretary of the PC. They can then be forwarded to the NDP group for analysis.

  8. The plan must be available on line and we must consult with statutory bodies. We can do more, for example through formal events and drop in sessions. We should set a start and finish date for the consultation.

  9. The plan will gain in strength as it goes through the next stages. Submission to NCC gives it more weight and it has even more weight when reviewed by the external examiner. The whole consultation process including the referendum is likely to take over four months.

Next Steps

  1. Check documents in detail and finalise
  2. Prepare an abstract of the plan
  3. CA to advise on habitats assessment
  4. Set dates for consultation
  5. Submit the document for screening
  6. Work to be put on the website (MN)
  7. The plan is likely to be ready for referendum by spring/summer

AOB

Meeting closed at 8.55pm

 


Next meeting

  1. Next meeting – 28 November 6.30pm at Pam’s House
  2. Dates for future meetings –

            28 November
            29 November (if needed)
            19 December

 

 

Signed:

Chairman:

 

Date:

 

 

 

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 LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting held at 19.00 on 3 January 2019

Present
Pam Allen (PA) (Chair), Clive Church (CC), Jean Humphrys (JH), Gill Bland (GB), 
Allison Wort (AW), Adrian Vass (AV)


Apologies
Jenny Ludman, consultant to the NDP Steering Group (JL), Mike Norris (MN), Chris Anderson, NCC (CA)


Minutes
The Minutes of the meeting held on 21 November 2018 were approved.


Matters arising

  1. PC is covering additional costs arising from the consultation and other matters relating to the production of the NDP.

Feedback on consultation so far 

  1. Response received from Environment Agency is supportive of the Plan and suggests we might like to include a little more on the importance of The Water Framework Directive.
  2. Several people have stated their support for the NDP and have welcomed the documentation.
  3. One response has been completed and returned. It is supportive and includes a helpful proposal to include a statement relating to housing for single people.
  4. Two people have asked for hard copy documents.
  5. The consultation list was checked and other organisations were suggested as possible consultees. PA to pass this information to Elizabeth Taylor, clerk to the Parish Council.

Consultation events

  1. The drop in sessions need to emphasise the positive and supportive plans we have to ensure the heart of the community remains vital and vibrant e.g. glass structured café at the Post Office; better signage to indicate heritage sites.
  2. We need to talk to people about the best places for pathways through the Parish.
  3. We will ask the PC to secure the definitive map of footpaths so that we can ensure they are kept open and will consult on a strategy to ensure they are well maintained (AV).

Three events are planned:

  • 12th January - 10.30 - 13.30 hrs at the Village Hall; 

  • 16th January - 19.00 -21.00 hrs at Hispburn School;
  • 29th January - 19.00 -21.00 hrs at the Village Hall.

At each event there will be three stations, each with a large-scale map and a smaller one showing settlement boundaries. Each station will have copies of all relevant documents, including comments sheets for completion.

We will put out reminders to parents via school and by putting out posters nearer the time of each consultation event. (AW and GB)

  • CA to provide maps
  • JH to prepare bullet points
  • AW to provide comments sheets
  • PA to circulate who will attend each meeting
  • JH to provide refreshments

Next Steps

  1. Print documents for those who request them (PA and JH and Paul Brunger).
  2. Ensure the PC sees all responses to the consultation (JH and AV).
  3. Prepare bullet points for consultation (JH).
  4. Check on planning applications that have been submitted from Northumberland Estates (JH).
  5. Advise champions such as Lynn Collins, that advice about the consultation is needed, but that there is no need to print out documents for distribution (PA).


AOB
None
Meeting closed at 9.45pm

 
Next meeting - 14 February 2019 at Pam’s House
 

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LESBURY PARISH NDP STEERING GROUP

 

Minutes of the meeting held at 19.00 on 14th February 2019

 

Present

Pam Allen (PA) (Chair), Clive Church (CC), Mike Norris (MN), Jean Humphrys (JH), 

Gill Bland (GB), Allison Wort (AW), Adrian Vass (AV)

 

Apologies

Jenny Ludman, consultant to the NDP Steering Group (JL), Chris Anderson, NCC (CA)

 

Minutes

The Minutes of the meeting held on 3 January 2019 were approved.

 

Matters arising

There were no matters arising. 

 

Results from the pre-submission consultation on the NDP

  1. We have had a positive response from the community. Around 20% of people have responded to the pre-submission draft of the NDP and there have been a small number of very helpful amendments. 
  2. The habitats’ assessment is yet to report and the outcome will determine whether or not a strategic environmental assessment is needed.  This will need to be completed before we can finalise the NDP. 
  3. We have the opportunity to talk to the case officers about the Northumberland Estates outline planning applications and will do so in due course as the information we have gathered through our consultation may be of relevance. 
  4. The consultation has revealed more local information about natural springs and we need to ensure that this information is properly documented, although this is not needed for the NDP. PA and AV to take this forward outside the NDP.
  5. Settlement boundaries will be reviewed in the light of comments.
  6. The Heritage information we have provided needs to be strengthened. 
  7. The steering committee is grateful to Rob Bland for preparing the spreadsheet of responses, which gave a clear and concise idea of amendments parishioners would like us to consider.  

 

Next steps

  1. JH to include responses in the newsletter
  2. JL will advise on the technical issues and the responses we will make to our statutory consultees.
  3. Ask CA to provide an ordnance survey map 1:2500(2.5 inches to the mile) highlighting footpaths in yellow and rights of way. It would also be helpful to have a map, which could be used to mark out underground streams, the impact of mining and other features of the landscape identified primarily through local intelligence. 
  4. Comments from Natural England and the Environmental Agency will be reviewed by AV to determine our response
  5. Comments from Heritage will be reviewed by CC and MN to determine the response we need to make and to improve the draft document we have prepared 
  6. There are no points to respond to from Coal Authority
  7. Comments from Alnwick Town Council will be reviewed by GB to determine the response we need to make
  8.  A meeting will be set up with NCC, hopefully on 28th February at 2pm, to determine the documentary changes needed in response to their comments.
  9. Comments from NE will be reviewed by everyone and responses sent to JH to collate
  10.  Highways England raised no issues
  11.  11.   No response was received from Northumberland Water 
  12.  12.  National Grid raised no issues 

 

Meeting closed at 9.05pm 

  1. Next meeting – 21 February 2019 at Pam’s House to discuss the format and nature of responses we should make to our consultees. 
  2. Dates for future meetings – 28 Feb at Pam’s house to meet DE and CA
  • 21 Feb 2019 - 2pm
  • 26 Feb 2019 - 2pm
  • 14 March 2019 - 7pm

 

 

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LESBURY PARISH NDP STEERING GROUP

 

 

Minutes of the meeting held at 15.00 on 15th April 2019

 

Present

Pam Allen (PA) (Chair), Clive Church (CC), Mike Norris (MN), Jean Humphrys (JH), 

Adrian Vass (AV)

 

Apologies

Gill Bland (GB), Allison Wort (AW)

 

Minutes

The Minutes of the meeting held on 14th February 2019 were approved.  No minutes were taken at the meeting on 21st February as this was a one-item agenda, to receive advice on the format for our response to statutory consultees. 

 

Matters arising

There were no matters arising. 

Comments from statutory consultees on the NDP

  1. MN and CC completed a comprehensive revised paper on the non-heritage assets in line with suggestions from Historic England. The information gathered will also be used on the PC website.
  2. JL is advising on responses to the comments from NE. The response is complete and deals primarily with factual inaccuracies and misunderstandings relating to the scope of the NDP. 
  3. Minor amendments in the wording of one or two policies were agreed as a result of helpful comments and suggestions made by Natural England, the Environment Agency and NCC planners, including conservation planners. 
  4. All amendments were checked against the current plan and agreed. Several comments needed no amendments. 

 

Next steps

 

  1. PA to make amendments and to be checked by AV
  2. Revised version to be submitted by 18 April 2019, subject to JL and PA being able to finalise the document. 

 

Meeting closed at 18.05pm 

 

Next meeting – to be called by PA when required 

 

 

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LESBURY PARISH NDP STEERING GROUP

 

 

Minutes of the meeting held at 10.30 am on 19th September 2019


Present

Pam Allen (PA) (Chair), Clive Church (CC), Mike Norris (MN), Jean Humphrys (JH), 

Adrian Vass (AV), Gill Bland (GB)


Apologies - Allison Wort (AW)


Minutes - The Minutes of the meeting held on 15th April 2019 were approved. 

Matters arising - There were no matters arising. 

Update:

  1. The submission version of the NDP (June 2019) was provided to NCC in June for the Strategic Environmental Assessment to be performed.
  2. The Habitats Regulations Assessment Report (April 2019) Draft was received in September and will be reviewed and comments submitted to NCC as soon as possible. 
  3. Strategic Environmental Assessment Report – not yet available 
  4. The assessment is not yet complete and will be taken over by Chris Anderson.  This will be followed by a four-week consultation with statutory consultees, predominantly on-line. 

Planning next steps:

  1. Consultation on the Strategic Environmental Assessment Report
  2. This will be organised through the PC and the letter format will come from NCC. 
  3. Read documents relating to HRAR and meet again to finalise comments to be submitted to NCC.  Once the four-week consultation on the SEA has been completed, any revisions will be made to the Plan and then the NDP will be submitted to NCC for consultation, followed by external examination. 

AOB

  1. Letter from Julia Wilson re. taking up the offer of free trees from the Woodland Trust. Thank her for the information, which we were aware of. We would very much like this to happen but, as the land is owned by NE, we are unable to take it forward. 
  2. At the next Parish Council meeting, MN is planning to propose that applications be made for listed status for a number of buildings. 


Date for next meeting

Thursday 26th September 2019 at 10.30am.

Meeting closed at 12.04 hrs.


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LESBURY PARISH NDP STEERING GROUP

 

 

Minutes of the meeting held at 10.30 am on 26th September 2019

 

Present

Pam Allen (PA) (Chair), Clive Church (CC), Mike Norris (MN), Jean Humphrys (JH), Chris Anderson (CA)

 

1. Apologies

Allison Wort (AW), Gill Bland (GB), Adrian Vass (AV)

 

2. Minutes

The Minutes of the meeting held on 19th September 2019 were approved. 

 

3. Matters arising

MN reported on the proposal that he put to the PC to approach NE to make use of archives to create information on selected buildings of historical significance in the parish. PC agreed to this, but were less supportive of the idea of listing cottages. This was primarily because of overlap with the conservation area and the fact that owners of the cottages are unlikely to give permission for this, given the additional maintenance costs associated with listed status.

4. Review of the Habitats Report:

PA questioned why we needed to have the HRA and SEA, given that the increase in housing allocation for the parish seemed to have been arbitrarily increased by six houses in the Northumberland Local Plan, thereby triggering the need to increase the number initially included in the NDP. 

CA felt we could argue our case when the NDP was examined, but advised that we should complete the HRA and SEA because the settlement boundary in our NDP is close to the AONB and coastal area. The current report, dated April 2019, is based on our pre-submission NDP (December 2018) and is out-of-date. NCC is introducing a coastal mitigation strategy, which includes a warden system along the coast.

 

5. Strategic Environmental Assessment

The SEA is now being prepared by CA and will be sent out for consultation, once David English (DE) and the Steering Group approve the draft.

CA set out the assessment framework and the conclusion so far and agreed to get a draft to the Steering Group by 1st October. 

 

6. Next steps

There were no changes proposed to the draft consultation statement and policy options documents compiled by PA and JH. These will be sent to Jenny Ludman and CA for the next stage of the process.

 

Given that the work still outstanding is estimated to take 2 weeks, the consultation on the SEA a further 4 weeks, followed by the 6-week Regulation 15 consultation and external examination of the NDP, it is likely that the referendum will take place in the Spring. We will be aiming for April 2020. Once the plan has been submitted to NCC for the Regulation 15 consultation, we will hold a community event to update residents, but once the referendum is announced, the process is in the hands of NCC and we can do no more than urge people to vote. 

 

7. AOB

CA confirmed that, if a planning application is received, a decision must be made within 6 weeks.  This sets a very tight timescale for us to follow. 

The outcomes of the pilot scheme on car parking at and around the railway station are now known and NCC will survey local residents on whether or not they wish to make the current measures permanent. 

 

8. Date for next meeting 

PA to circulate the group for preferences: 

1st October 10.30 am or 2pm 

2nd October 10.30am or 3pm

 

Meeting closed at 12.33pm

 

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LESBURY PARISH NDP STEERING GROUP


Minutes of the meeting held at 11.00 am on 2 October 2019

Present: Pam Allen (PA) (Chair), Jean Humphrys (JH), Gill Bland (GB), Adrian Vass (AV)

1. Apologies

Allison Wort (AW), Clive Church (CC), Mike Norris (MN)

2. Minutes

The Minutes of the meeting held on 26h September 2019 were approved.

3. Matters arising

There were no matters arising.

4. Review of the draft SEA and implications

4.1   Amend the NDP to clarify the improvements we would like to make in the walking and cycle routes and add to the desirable list for the Parish rather than include in policy.

4.2   Clarify the outcomes of the pilot on parking at the railway station and update to reflect that. To date, the data gathered from the pilot on parking suggests that no additional parking is needed at the railways station, but there is no official report at the moment.


4.3   Strengthen the mitigation by adding an additional stand-alone policy to give a clear steer of what we intend.


4.4   Small-scale businesses to be covered more effectively showing that superfast broadband already exists to support them and that they will be supported within the settlement boundary.


4.5   Revised plan to be submitted, once mitigation has been included to reflect the approach we have agreed to adopt.


5. Next steps


5.1   Agreed that most appropriate place to show the mitigation we intend to make, should there be any housing development, is to have a stand-alone policy.


5.2   JL will be asked to finalise the documents reflecting the changes we have agreed.


5.3   Flag current drainage issues to Chris and seek his views on what action, if any, is needed.

6. AOB

No matters raised.

7. Date for next meeting: to be set when needed

 

Meeting closed at 12.35pm

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LESBURY PARISH NDP STEERING GROUP
 
 
Minutes of the meeting held at 19.00 hrs on 24 October 2019 
 
Present: Pam Allen (PA) (Chair), Jean Humphrys (JH), Gill Bland (GB), Clive Church (CC)
 
 1. Apologies
 
        Mike Norris (MN), Adrian Vass (AV), Allison Wort (AW)
 
 2. Minutes
 
        The Minutes of the meeting held on 2 October 2019 were approved. 
 
 3. Matters arising
  • There were no matters arising. All actions have been completed from the last meeting. 
  • Consultation letters were sent out on 21st October to all statutory consultees and local groups with a deadline of 21 November 2019. Once this is completed the plan goes to NCC for the final six-week consultation, which will take us to the beginning of January.
 
 4. Community Events and work with champions
  • Agreed would meet with the champions and ask them to distribute a one page summary to every household giving the current situation and the next steps.  
  • Email to be sent to champions with proposed flyer for comment and an invitation to PA’s for the meeting on Sunday 3rd November 2019 at 5.30 pm 
  • We will also offer a surgery and give personal contact details. 
 5. Next steps
  • Agreed: GB prepare distribution list for champions
  • JH to do a draft flyer
  • PA to contact CA to finalise a timetable
  • JH to book the VH for Saturday 16th November 2019 from 10am until 2pm for  
 surgeries.
  • JH to invite the PC to the event on 3rd November 2019
  • All to help to prepare event for Champions
 6. AOB
        No matters were raised.
 
 7. Date and time of next meeting: 3rd November 5.00 pm 
 
Meeting ended at 20.30 hrs
 
 
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